Annual Member Meeting – Agenda

All Members are invited to attend the:

Annual Members’ Meeting

Date/Time: Friday, October 29th at 6:00 pm
Location: In-person in The Clubhouse or remotely via Zoom.

Agenda:

1. Welcome
2. Major Initiatives
   • Building
   • Restaurant
   • Junior Sailing
   • Membership
   • Committees
3. Club Financials
4. Governance
5. Any other business
6. Questions

Under Item 4 of the Agenda there will be two motions for members to vote upon:

Motion 1: Motion to Amend the Bylaws:
The Members approve amending Section 7.02 of the Bylaws to allow both Directors and/or Full Members to be members or chairs of Board Committees. Specific language for the amendment to be crafted by the Secretary.

Reason for the change: The current bylaws do not allow non-directors to participate in Board Committees. The new language will make the change to allow all Full Members to participate or chair Board Committees.
 
Proposed language: In section 7.02 of the Bylaws, 

1. the sentence: “…each consisting of two or more directors, and only of directors,..”  shall be amended to: “…each consisting of at least two Full Members in good standing, who may  also be existing directors or officers…” 
2. The sentence: “…may appoint one or more directors as alternate members of the committee,…”  shall be amended to: “…may appoint one or more Full Members in good standing, who may also be existing directors or officers,  as alternate members of the committee…”
3. Add a new sentence: “The President of the Club will appoint one committee member as chair of the committee, subject to the approval of the Board.”
4. The sentence: “The board will create the following committees:…” needs no further clarification based on the aforementioned amendments that allow for Full Members to participate in all Board Committees—“standing” or “ad hoc”.

Motion 2: Motion to Ratify the Appointment of a Director
The Members approve the nomination of Dana Sanderson to serve as a Director in accordance with Section 5.04 of the bylaws.

No other motions were received by the Secretary.

For members wishing to attend in person, please register here or on Slipstream. The as then guidelines for masking and vaccinations in force by the County of San Mateo will apply.

For members wishing to attend via Zoom, please register here.

Sincerely,

Kevin Parker
Secretary, The Club at Westpoint